Skip To ContentSkip To Content

    Attendance Specialist: Dana Williams
    ingrahamhs.attendance@seattleschools.org

    Please email the attendance office to alert us of your child's absence as soon as possible. Include your child's name and the reason for the absence. Scroll down to see types of absences and leaving school early policy.

    Pre-Planned Absence Form


    Frequently Asked Questions 2018-19

    Q: What is the biggest change with Attendance?
    A: Important: No phone calls or voicemails will be accepted to update attendance - send email or written note.
    Q: When do I come by the attendance window?
    A: Important: Signing out (early dismissal) and to drop off forms and notes from parents.
    Q: Do I sign in at the attendance when I’m late (any period)?
    A: No, go straight to class. Teachers will mark you late, extra late, absent or left early.
    Q: What do I do if I was in class and marked absent?
    A: Speak to your teacher to clear the mistake; your parent cannot clear/excuse the absence for you.
    Q: What if I forget to hand in a Preplanned Absence form before an absence?
    A: Your absences will stay unexcused (don’t’ forget to hand in-day before ok-otherwise it’s too late).
    Q: When is it too late to excuse an absence?
    A: You have three (3) days to get the note/email in; then it’s too late.
    Q: What happens if I leave school and don’t sign out?
    A: Your absence will remain unexcused.
    Q: What if I’m feeling sick at school and want to go home?
    A: You must see the nurse, or her backup, and get a release to leave. If you leave without the pass from the nurse (left at attendance), the absence will be unexcused.
    Q: Can my parent call so I can leave early when I feel sick?
    A: So long as it meets the early dismissal guidelines… must be in advance (at least an hour).
    Q: What if my parents can’t pick me up; can someone else?
    A: So long as “someone else” is listed as a contact in your record; or a written authorization is sent with the early dismissal request (email and phone calls are not accepted).
    Q: What if I walk out of class, or go to the bathroom and stay too long?
    A: Your teacher may mark you left early or absent and it can stay unexcused. If you miss more than 10 minutes of class, you are technically absent.
    Q: How is attendance updated for in-school participation/events (class meetings, Link Crew, PSAT, College/Career day, various individualized testing, etc.)?
    A:Attendance is taken at the event, verified by organizers, then submitted to attendance for entry. Do not anticipate attendance updates the same day (check your SOURCE account to verify completion).
    Q: How is early dismissal for sports handled?
    A: The coach submits a list to the attendance office; the list is distributed to teachers; the teachers dismiss the student; the attendance will be updated by next day at latest. Parents cannot excuse students for sports early dismissals.


    Attendance Guidelines 2018-19

    Send attendance notifications to: ingrahamhs.attendance@seattleschools.org

    Absences

    An absence from a class at the secondary level is defined as any time a student misses more than ten (10) minutes of a given class period.

    For unplanned absences, written or electronic notice of the absence by the parent or guardian to the school within three (3) school days of the student’s return.

    Five (5) consecutive unplanned absences requires a physician’s verification to excuse (three (3) days within return).

    For planned absences, written or electronic notice by the guardian to the school (illness, health condition, medical/dental appointment) or Preplanned Absence form three (3) days in advance.

    Absence may be one or more classes, up to the entire day.

    Marked absent/late for class/period(s) and the student was not absent or late; the student is required to clear the discrepancy with the teacher. The parent cannot excuse the absence.

    Excessive excused absences: students who exceed twenty (20) excused absences in a school year will be subject to school-based and central interventions for these absences, and may be subject to a truancy petition on the basis that excessive excused absences have a serious adverse effect on a students’ academic progress.

    Absences at the beginning of the school year

    Students who miss the first eight (8) days of school, whether the absences are excused or unexcused, will not be counted as enrolled students and will cease to be enrolled in the District; unless there is a written agreement between the appropriate school official and a student’s parent or guardian to begin attending later.

    Every student must attend at least one (1) day prior to October 1 or they will cease to be enrolled.

    Absences for longer than twenty (20) consecutive school days Students who are absent for more than twenty (20) consecutive school days, whether the absences are excused or unexcused, will not be counted as enrolled students except in the following two (2) circumstances:

    If there is an agreement between the appropriate school official and a student’s parent or guardian that the student’s temporary absence is not deemed to cause a serious adverse effect upon the student’s educational progress, the absent student may be counted as an enrolled student for at least two monthly enrollment periods.

    Any agreement between the school and the parent or guardian under this section must be in writing and signed by the parties.

    A student who receives home/hospital services shall be counted as an enrolled student as long as the student remains a student in the Seattle Public Schools. If a student enrolls in another district, the student will be withdrawn from SPS.

    Definitions (Seattle School District) Valid Excuses

    • Participation in a district or school approved activity or instructional program (internal) - Submit  Preplanned Absence form.
    • Illness, health condition or medical appointment (including but not limited to, medical counseling, dental or optometry) - three (3) or more day, Submit Preplanned Absent form.
    • Five (5) consecutive days absent requires physician’s verification to excuse (day 5 and beyond).
    • Family emergency, including but not limited to, death or illness in the family.
    • Death in the family/bereavement more than three (3) consecutive days - Submit Preplanned Absence form.
    • Religious or cultural purpose including observance of a religious or cultural holiday or participation in religious or cultural instruction - Submit Preplanned Absence form.
    • Court, judicial proceeding or serving on a jury - Submit official document for review.
    • Post-secondary, technical school or apprenticeship program visitation, or scholarship interview - Submit Preplanned Absence form.
    • State recognized search and rescue activities - Submit Preplanned Absence form.
    • Approved activity such as attending youth conference or other one-time special event, or serving as a counselor at a school sanctioned outdoor education program - Submit Preplanned Absence form.
    • Absence directly related to the student’s homeless status, such as a house fire, moving, lack of new District transportation set up, required agency visit or similar situation.
    • Absence related to deployment activities of a parent or legal guardian who is an active duty member.
    • Absence resulting from a disciplinary/corrective action.

    If an absence is excused, the student is permitted to make up all missed assignments outside of class under reasonable conditions and time limits established by the appropriate teacher; except that in-participation type classes, a student’s grade may be affected because of the student’s inability to make up the activities conducted during a class period.

    Unexcused Absences

    Any absence from school is unexcused unless it meets one of the criteria above for an excused absence.

    Specifically, absences for the following reasons are unexcused: oversleeping, missing one’s bus or having other transportation problems, family trip or vacation, or a student needed to babysit a sibling or interpret for parents/guardians on an ongoing basis.

    A student who has failed to attend the majority of hours or periods in an average day will be marked as having an "unexcused absence (Truant) day."

    Tardy-Late Arrivals

    IMPORTANT: Students report directly to class upon arrival at school - ON TIME OR LATE

    A tardy at the secondary level is defined as arriving late to school or to any class during the school day.

    Secondary students who miss 10 or more minutes of instructional time in a class will be marked absent.

    Parent/guardian notification is required to excuse a tardy/late arrival within three (3) days.

    Schools may implement attendance interventions and supports by including accumulated tardies and/or early departures with full-day absences.

    Early Dismissal

    Written, verbal or electronic notice by a parent/guardian must be in the Attendance Office BEFORE a student may be notified to leave class by Attendance.

    Important:  Sign out at Attendance before leaving campus is mandatory and a school requirement to excuse early dismissals. Absences will remain unexcused if the student/parent-guardian does not sign out at the time of departure - no exceptions.

    Parent/guardian notification within 60 minutes of early dismissal requires the parent to check the student out at the attendance window.

    Early dismissal due to illness (while at school) requires a release from the school nurse. The school nurse will contact and receive release authorization. Sign out at Attendance is mandatory.

    If another individual is picking up the student, that person must be listed as contact in the student record and must have proper identification. The students’ safety is our first concern.

    Check our Bell Schedules Webpage for information about our school schedule.


    PDF ADA Accessibility on all District & School Websites | Seattle Public Schools is committed to making all content located on District sponsored websites accessible for persons with disabilities. Please contact the Ingraham Main Office at 206-252-3880 or email Mary Smith msmith@seattleschools.org if you need help with locating, downloading or accessing a PDF.